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REIMBURSEMENT POLICY
EXPENSE REIMBURSEMENT REQUEST - EXCEL   EXPENSE REIMBURSEMENT REQUEST - PDF

BOARD OF DIRECTORS: 
When reimbursing any Board of Director of Klahaya, the following policy is implemented: 
  1. Treasurer will provide a check not to exceed $500 payable to the respective Board of Director for use in obtaining any necessary items/costs for Klahaya;  
  2. 24 – 48 hrs after issuing of the check, the respective Board of Director is to provide the Treasurer with all receipts reconciling the total check amount provided; and
  3. No further checks will be provided until the prior check has been reconciled by Treasurer

VOLUNTEERS: 
When reimbursing any Volunteer of Klahaya, the following policy is implemented: 
  1.  Volunteer will submit the Klahaya's Expense Reimbursement Request form with the following or it will be returned:
    • Copies ONLY of receipts (no originals); and
    •  Signature of the Board of Director who authorized these purchase(s)
  2.  The Reimbursement form and receipts may be submitted as follows:
    • Email:
    • Placed in "Mail Box" on wall of Club at Front Desk
  3. Must be received by Thursdays
  4. Check will be postmarked on Mondays