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EXPENSE REIMBURSEMENT DOCUMENTS |
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NEW VOLUNTEER POLICY - EFFECTIVE FOR 2010 SEASON
Helping @ swim meets, both setting up, timing, concessions, baking goods for concession, activities, tennis, and work parties all count as volunteer hours. Each family membership is responsible in making sure their hours get logged. We will be trying a new web based signup system this year to help us organize our volunteers. As this is new system is in its trial period, we will not be assessing fees beyond the previous standard allocation of $50 per membership (for not participating in the volunteer work parties). This year we have expanded to 4 hours of participation in any of the volunteer opportunities that are presented not just the traditional “work parties.” We expect the membership to share in the responsibility to make our events successful by helping out. It is not fair that a small amount of people contribute enormous hours that everyone else benefits from. We encourage as much participation as you are willing to provide. Thanks from your Board and remember to sign-up.
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2010 Reimbursement Policy |
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BOARD OF DIRECTORS:
When reimbursing any Board of Director of Klahaya, the following policy is implemented:
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Treasurer will provide a check not to exceed $500 payable to the respective Board of Director for use in obtaining any necessary items/costs for Klahaya; |
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24 – 48 hrs after issuing of the check, the respective Board of Director is to provide the Treasurer with all receipts reconciling the total check amount provided; and |
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No further checks will be provided until the prior check has been reconciled by Treasurer |
VOLUNTEERS:
When reimbursing any Volunteer of Klahaya, the following policy is implemented:
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Volunteer will submit the Klahaya Expense Reimbursement Request Form (see Left Sidebar) with the following: |
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a. Copies of receipts; and |
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b. Signature of the Board of Director who authorized these purchase(s) |
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The Reimbursement form and receipts may be submitted as follows: |
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a. Email: treasurer@klahaya.net; or |
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b. Fax: 1-800-862-7450 (no cover sheet required); or |
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c. Check will be mailed unless you prefer pickup - please let Treasurer know
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Once Treasurer has received the request for reimbursement, a check will be issued to the respective Volunteer within 24 hrs and available to pick up at the Club’s Front Desk. |
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